Wedding Terms & Conditions

Seven Oaks Hotel and Leisure Club
Wedding Terms and Conditions

• A provisional booking will only be held for 2 weeks, unless confirmed by deposit the date shall be automatically cancelled.
• A non-refundable deposit of €1,000.00 is required to secure your booking. This deposit may be paid by cash, bankers draft or personal cheque and will be credited to your final account.
• A signed contract is required for all bookings
• A cancellation must be made in writing.
• Cancellation charges in addition to the forfeit of the original deposit will be charged in full if the wedding is cancelled within 12 weeks of the date booked.
• Cancellation charges will apply to all items booked.
• Should you be forced to postpone your date booked the original deposit paid to the hotel may be transferred to another date within 6 months of the original booking.
• Full menu details are required four weeks prior to your wedding day.
• Final numbers are required 48 hours prior to your reception and they will be the minimum number charged for. Should your numbers decrease on the day of your function the original confirmed numbers given stands.
• No beverage of any kind will be permitted to be brought on to the premises by the patron or any of the patron’s guests or invites without special permission granted by the hotel. The hotel reserved the right to make a charge for the service of such beverages.
• With the exception of the Wedding Cake, only food and beverage supplied by the hotel may be consumed on the premises.
• A bar extension can be provided, arrangements for same require two months prior notice.
• We can offer special overnight accommodation rates based on availability for your guests. All individual bookings are to be guaranteed by an initial deposit of €50.00 per room and the balance will be due on arrival. All unnamed rooms will be released four weeks before your wedding date.
• Accommodation deposits are non-refundable.
• Should accommodation be required for your guests please make the reservation at the same time as your deposit is paid.
• Check in time is 4.00pm if an earlier check in is required please let us know and we will endeavour to meet your needs.
• Corkage can only be negotiated and agreed in writing in advance with the consent of Hotel management
• We supply wines of good quality at reasonable prices
• Where choice on the menu is ordered the charge shall be compiled of the supplement charge plus the premium dish
• All prices quoted are subject to annual review and are subject to fluctuation and any alteration in price will be confirmed to you before your reception.
• All accounts must be paid in full, three working days in advance of the function
• The hotel reserves the right to cancel or refund deposits in circumstances when a booking is made through a third party or under false pretences.
• Prospective clients must always meet with a member of management by appointment prior to acceptance of the first deposit.
• Deposits must be paid in person to the hotel, otherwise the hotel reserves the right to cancel the booking.
• The hotel reserves the right to cancel any function without obligation.
• The hotel accepts no responsibility for the loss or damage of any items of equipment, furnishings or other property brought onto the premises by the customer or persons authorised by the customer.
• The hotel cannot accept responsibility for entertainment or ancillary services not booked by us.
• All entertainers must provide their own equipment and PA system. The latest time up to which entertainment is permitted is 2.00am.
• The hotel will not be liable for any failure or delay in providing facilities, services, food or beverages as a result of events or matters outside of its control or trade disputes, flood or storm damage.
• The organiser shall be responsible for any damage to fittings, furnishings, fire equipment, safety equipment, walls, floors or carpets caused during the function.
• Residents are permitted to drink in our Residents Bar, however this facility is strictly for Residents only and remains open to the discretion of the Night Porter/Manager on Duty.
• All prices are inclusive of V.A.T. and gratuity is at the discretion of the customer.

The Hotel may cancel the event in the following circumstance:
• Should any guest attending the function behave in any way considered being detrimental, offensive or contrary to normal expected standards of behaviour.